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Relieving Letter Generator

A relieving letter with the last working day, notice served or bought out, settlement status and no-dues line.

Letterhead & signatory
PNG or JPG. Kept on this device for every document.
The signatory’s signature — a PNG with a transparent background looks best. Kept on this device.
Optional stamp or seal, printed next to the signature. Kept on this device.
Letter details
Counts up for each new letter.
Date style, greeting, sign-off and currency.
Tone
Employee
Used in the address and the formal greeting.
Printed under “To” at the top of the letter.
Resignation & notice
The date of the resignation letter or email.
From the appointment letter. Day 1 is the day after resigning.
Used only when the last day is before the notice ends.

Handover & settlement
Empty: two working days after the last working day.
Leave empty to use the net of the statement below.

Tick “Deduction” for recoveries such as notice pay, professional tax or TDS. Totals and the net amount in words are worked out for you.

Letter text
Letter text

Merge fields — click one to insert it at the cursor

    Enter starts a new paragraph. A paragraph that starts with “• ” or “1. ” prints as a list; Heading keeps a heading with the paragraph after it. Pasted text loses its formatting. Merge fields such as {{employee_name}} fill in from the form — in bulk mode, from each CSV row.

    Look
    Changes with the letter format.
    Letterhead style
    Bulk relieving letters from a CSV — one letter per row in a ZIP

    Each row becomes a letter with the letterhead, signatory, format, tone and letter text above; columns you leave out keep the form’s values, except the person’s details. Columns: employee_name, employee_id, designation, department, joining_date, resignation_date, last_working_day, settlement_date (optional), address (separate lines with |). Optional: title (Ms, Mr, Mrs, Mx, Dr) and ref_no (otherwise numbers count up from the reference above). Dates as 2026-11-02 or 02/11/2026 (month first for the US format); put “|” between address lines.

    Drop a CSV file here or click to chooseComma, semicolon or tab separated. Nothing is uploaded.

    Saved in this browser only

    The PDF embeds Noto Sans, so ₹, £ and accented names print exactly and the text stays selectable. The Word file opens in Word, Google Docs and LibreOffice.

    Delete saved relieving letter?

    Runs entirely in your browser. Nothing you enter or upload is sent to a server.

    Relieving letter generator with the notice and settlement worked out

    This free relieving letter generator drafts the letter an employer gives an employee who has resigned. It confirms the resignation, states the last working day and records how the notice ended — served in full, waived, bought out or set off against leave. Enter the resignation date and notice period and the tool works out when the notice ends and how many days were cut short, so the letter never contradicts its own dates.

    Add the settlement status, handover and no-dues lines, PF and tax-certificate reminders and an optional settlement statement with the net amount in words. Choose a relieving letter, a combined relieving and experience letter, or a confirmation of resignation for the US and UK, then download a PDF, a Word file or a ZIP of letters from a CSV.

    Nothing is uploaded. It is a template, not legal advice — check the appointment letter, standing orders and policy before you issue it.

    How to use the Relieving Letter Generator

    1. Add the letterhead, the signatory and, if you use them, a signature image and the company seal.
    2. Pick the letter type, the format (India, US or UK) and the tone, and enter the employee’s name, ID and address.
    3. Enter the designation and the joining, resignation and last working dates with the notice period; the box below shows when the notice ends.
    4. Choose the settlement status, tick the lines you want and fill in the settlement statement if you attach one.
    5. Check the preview, edit any wording under “Letter text” and download the PDF or Word file.

    Relieving Letter Generator features

    Notice maths

    Day 1 is the day after resigning; months end the day before the same date, or on the month’s last day when that date does not exist.

    Short notice handled

    Unserved days are counted and described as waived, bought out or set off against leave — never as “served in full”.

    Settlement statement

    Earnings and deductions with totals, the net payable and the amount in words in Indian or international style.

    Three letter types

    Relieving letter, relieving and experience letter, or a confirmation of resignation for the US and UK.

    PDF, Word and bulk

    An embedded-font PDF, an editable .docx with real tables, or a ZIP of letters from a CSV with every row checked.

    What a relieving letter should contain

    • The resignation date and a clear statement that the resignation was accepted.
    • The last working day and the dates of employment, with the length of service.
    • How the notice period ended, and any notice pay recovered.
    • Handover of work and company property, and whether any dues are outstanding.
    • Where the full and final settlement stands — paid, or the date it will be paid.
    • The signature of an authorised signatory; many employers add the company seal.

    Worked example: 60 days’ notice from 14 August

    Priya resigned on 14 August 2026 with a 60-day notice period. Day 1 is 15 August, so the notice ends on Tuesday 13 October 2026, and a last working day of 13 October means it was served in full. She joined on 1 June 2021, so her service is 5 years, 4 months and 13 days — enough for gratuity. If she had left on 30 September instead, 13 days would be unserved, and the letter would say they were waived or bought out.

    With a Monday-to-Friday week, the settlement is due by Thursday 15 October. The sample statement adds salary for 13 days (₹37,742), leave encashment (₹20,769) and gratuity (₹1,29,808), less professional tax and TDS (₹18,700): a net of ₹1,69,619. Check notice dates with the notice period calculator and gratuity with the gratuity calculator.

    The rules behind the dates (as of October 2026)

    • India: no statute prescribes the relieving letter itself; it is settled practice, and new employers ask for it. Since 21 November 2025 the Code on Wages, 2019 (s.17(2): final wages within two working days) and the Code on Social Security, 2020 (Chapter V: gratuity after five years, one year for fixed-term staff, paid within 30 days) apply.
    • Tax and PF: from the 2026-27 tax year, Form 130 under the Income-tax Rules, 2026 replaced Form 16 as the salary TDS certificate. Provident fund is transferred or withdrawn online through the EPFO member portal with the UAN.
    • United States: final paycheck deadlines are state law — in California, on the last day if the employee gave 72 hours’ notice, otherwise within 72 hours (Labor Code s.202). Plans with 20 or more employees must offer COBRA.
    • United Kingdom: the final payslip includes accrued but untaken holiday, and the P45 follows. An employee with a month’s service must give at least one week’s notice (Employment Rights Act 1996, s.86(2)), or longer if the contract says so.

    Common mistakes

    • Saying the notice was served in full when the last day falls before the notice ends.
    • Holding back the relieving letter to pressure an employee — settle disputes separately and keep the letter factual.
    • Adding opinions about performance — keep any conduct line fair and factual.

    Relieving Letter Generator FAQ

    What is a relieving letter?

    The employer’s letter confirming that a resignation was accepted and the employee relieved on a stated date; the next employer usually asks for it. This relieving letter generator drafts it from your dates.

    What is the difference between a relieving letter and an experience letter?

    The relieving letter records the end of employment — resignation, last day, notice and settlement. The experience letter certifies the period of service and the role. Many companies issue a combined “relieving and experience letter”; for a separate certificate, use the experience letter generator.

    How is the end of the notice period calculated?

    Day 1 is the day after the resignation. A notice of 60 days from 14 August ends on 13 October; two months from 30 December ends on 28 February, the last day of the month, because 31 February does not exist.

    When must the full and final settlement be paid?

    Under section 17(2) of the Code on Wages, 2019, wages due on resignation are paid within two working days of leaving; gratuity, where payable, within 30 days. The tool shows the statutory date beside your own.

    Can I issue relieving letters for many employees at once?

    Yes. Add one row per leaver to the sample CSV in the bulk section and drop it back for a ZIP of PDFs (and Word files if you like). Rows with missing or invalid dates are listed, not skipped.

    Is the employee’s data uploaded?

    No. The letter, the statement and the files are created in your browser, and drafts stay on this device.

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